Original research
VDR Pricing Index 2026
What 12 virtual data room providers actually cost — published rate cards captured from official pages, and clearly labeled reported ranges where vendors hide pricing. Free to cite with attribution.
Last updated July 24, 2026 · Methodology & disclosure
Key findings
- Only 7 of the 12 major providers (58%) publish any pricing at all. Ansarada is the only enterprise-tier vendor with a full public rate card.
- The entry-price spread across the market is roughly 170×: from €59/month (Papermark, first data room included) to reported $15,000+ minimums per small deal at Datasite.
- The median published entry price for a functional data room is about $250/month (SecureDocs; Ansarada matches it at $244/month on 12-month terms).
- Per-page pricing survives only at the top: Datasite and Intralinks still carry reported $0.40–$0.60/page economics, meaning a 100,000-page deal can cost ~$60,000 in page fees alone.
- Annual-term discounts are the market's biggest hidden lever: 15–43% off monthly rates (Ansarada's 12-month terms cut rates by ~50%).
- Consolidation is concentrating the enterprise tier: Datasite now owns Firmex (2021) and Ansarada (2024), so three of the twelve tracked brands share one owner.
- Papermark is the only tracked provider with an open-source codebase, making self-hosting the sole path to a $0 full-featured data room.
The index
| Provider | Transparency | Entry price | Mid-tier / typical | Model | Unlimited users | Trial |
|---|---|---|---|---|---|---|
| Papermark | Published | €59/mo (first room); €99/mo unlimited rooms | €99–€249/mo | Flat monthly; open source (free self-host) | Unlimited visitors; seats priced | Free tier + 7 days |
| SecureDocs | Published | $250/mo (annual); $400/mo (quarterly) | $250–$400/mo | Flat fee per room | Yes | 14 days |
| Digify | Published | $130/mo (Pro, annual) | $330–$480/mo (Team) | Tiered + per-user/room/guest add-ons | No (metered) | 7 days |
| DocSend | Published | $10/user/mo (Personal, annual) | $180–$300/mo (Advanced Data Rooms, 3 users) | Per-user tiers; rooms in Advanced tiers | No (~$90/extra seat reported) | 14 days |
| CapLinked | Published | $399/mo (Team, 5 GB) | from $500/mo (Enterprise) | Flat plans; price-match on Enterprise | Unlimited guests | 14 days |
| ShareFile VDR | Published | $69.30/user/mo (annual), 5-user min (~$347/mo) | $347–$700/mo | Per-user; 1 GB storage per license | No | Available |
| Ansarada | Published | $479/mo (250 MB); $244/mo on 12-mo term | $979–$3,074/mo (2–11 GB, annual terms) | Storage tiers; free until deal goes live | Yes | Free build (max 90 days) |
| iDeals | Quote only | ~$500–$1,000/mo (reported) | ~$1,500–$3,000/mo (reported) | Tiered projects (Core/Premier/Enterprise) | Yes | 30 days |
| Firmex | Partial | ~$625–$995/mo subscription (reported) | $5k–$10k per 3-mo project (reported) | Per-project or annual subscription; no per-page fees | Yes (storage-based) | Via sales |
| Dealroom | Quote only | ~$12,000/yr minimum (reported) | ~$15k–$25k/yr (reported) | Priced by deal volume; annual commitment | Yes | Demo only |
| Intralinks | Quote only | from ~$10,000/yr (reported) | $50k–$200k/yr (reported) | Enterprise contracts; legacy per-page (~$0.60/page) | Negotiated | None |
| Datasite | Quote only | $15k–$40k per small deal (reported) | $40k–$100k+ per deal (reported) | Per-page legacy (~$0.40–$0.60/page) + surcharges | Negotiated | None |
"Reported" figures are third-party estimates triangulated across at least two independent sources; they are not official prices. EUR prices are native (Papermark bills in EUR). Sources for every figure are linked from the per-provider pricing guides in the pricing hub.
Methodology
Published prices were captured from official vendor pricing pages in July 2026 (Papermark, SecureDocs, Digify, DocSend, CapLinked, ShareFile, Ansarada) and are reproduced with billing terms stated. For the five vendors that publish no prices, we triangulated ranges across independent third-party pricing reports and review-site data, kept only figures corroborated by at least two sources, and labeled every such figure "reported." Currency is as billed by the vendor.
Limitations: quote-only vendors negotiate case by case, so reported ranges describe the market's experience, not any specific quote you will receive. Overage fees, setup fees, and extension terms — often the largest real-world cost drivers — are documented in the per-provider guides rather than the headline index. This site is operated by the team behind Papermark; see our editorial policy for how that affiliation is constrained.
FAQ
What is the VDR Pricing Index?
A research dataset tracking the published and reported pricing of 12 major virtual data room providers, compiled by Secure Data Rooms. Published prices are cited to official vendor pages; quote-only vendors carry clearly labeled reported ranges from multiple independent sources.
What does a virtual data room cost in 2026?
The index shows entry prices from €59/month (Papermark) to reported $15,000+ per small deal (Datasite). The median published entry price for a functional room is about $250/month; enterprise M&A processes typically run $500–$10,000+ per month.
How was the data collected?
Official pricing pages were captured in July 2026 for the seven providers that publish rates. For quote-only vendors, we triangulated reported ranges across at least two independent third-party sources and labeled every such figure as a reported estimate.
Can I cite or republish this data?
Yes, with attribution and a link to this page. The index is updated as vendors change published rates; the last-updated date above reflects the current revision.